Reservation Requests for Room on Campus
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Send an acknowledgement of the received request
Place a tentative hold on the calendar for requested spaces
Coordinate a planning meeting with the event host. This step is required and essential to the special event planning process to moving forward in a timely manner. During the planning meeting, the following topics will be covered:
Potential headcount
Venue details and needs
Potential support from campus departments: ITS, facilities, safety, catering, etc.
Following the planning meeting, the Special Events Coordinator will complete the following logistics prior to event day. Please note: these logistics are strategically coordinated through a streamlined process that is coordinated by Special Events personnel. Please direct all questions and updates for events to Special Events Coordinator rather than individual campus departments.
Request necessary leadership approval
Work with campus departments (security, facilities, ITS, catering, etc.) for all requested needs
Coordinate and plan assistance for event if necessary
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Submit at least two weeks in advance - four weeks preferred. |
To request catering on NCSSM-Morganton’s campus, please complete the https://ncssm.atlassian.net/servicedesk/customer/portal/18/group/50/create/171.
Once the https://ncssm.atlassian.net/servicedesk/customer/portal/18/group/50/create/171 is submitted, the Special Events Coordinator will complete the following steps:
Send an acknowledgement of the received catering request
Discussed submitted request and determine Lexington’s (on campus catering partner) availability to meet the request
Coordinate a planning meeting with the event host. This step is required and essential to the special event planning process to moving forward in a timely manner. During the planning meeting, the following topics will be covered:
Potential headcount
Preferred menu
Dietary restrictions
Payment
Follow the planning meeting, the Special Events Coordinator with complete the following logistics to fulfill the approved catering order:
Send a quote and confirm final order with Lexington
Coordinate catering to respective special event
Send a final receipt of services to event host