Space Reservation Requests on NCSSM-Morganton’s Campus
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Send an acknowledgement of the room request
Ask any additional follow-up questions, if needed
Reserve the requested space under the requestor’s event host’s name on google calendar, if available
Send a calendar invitation to the room requestor event host with confirmed event details
If the requested space is not available, the Special Events Coordinator will suggest alternatives
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Send an acknowledgement that the form was received
Place a tentative hold on the calendar for requested spaces, if available
Coordinate a brief planning meeting with the event host to discuss the event details
Following the planning meeting, the Special Events Coordinator will complete the following logistics prior to event day.
Request any necessary leadership approval
Collaborate with departments (Catering, Facilities, ITS, AV, Safety) for all requested needs
Coordinate and plan assistance for event, if necessary
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Please note: event logistics are completed through a streamlined process that is coordinated by our Special Events Coordinator. Please direct all event questions and updates to the Special Events Coordinator rather than individual campus departments. |
Special Event Planning on Campus (Hosted by External Organizations)
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Send an acknowledgement that the form was received
Request leadership approval
Place a tentative hold on the calendar for requested spaces, if available
Coordinate a brief planning meeting with the event host to discuss the event details
Following the planning meeting, the Special Events Coordinator will complete the following logistics prior to event day.
Confirm leadership approval
Collaborate with departments (Catering, Facilities, ITS, AV, Safety) for all requested needs
Coordinate and plan assistance for event
| Note |
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Please note: event logistics are completed through a streamlined process that is coordinated by our Special Events Coordinator. Please direct all event questions and updates to the Special Events Coordinator rather than individual campus departments. |
Catering Requests
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Catering requests require at least two weeks notice, though four weeks is preferred. |
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Catering planning is incorporated in the broader event planning process. Early in the process, you will meet with our Special Events Coordinator and Food Services Director for in-house catering requests. The Food Services Director will confirm the catering team’s availability. A quote can be requested, and further planning can be handled through Jira. If the event host chooses to work with a different caterer, the Special Events Coordinator can offer some logistical support, when available.
The event host should be able to confirm the following two weeks before the catered event:
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