Space Reservation Requests on NCSSM-Morganton’s Campus
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If you need to request a room reservation for a meeting or simple gathering, you may submit the Space Reservation Form. NCSSM employees and event hosts from external organizations are able to utilize the form. Both criteria need to applyPlease only complete this form if both of the following criteria are met:
The event host does not need any support from AV, ITS, Facilities, Catering, Campus Safety, or Special Events
The event host is requesting a space they don’t have access to reserve themselves through InSpace
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Please submit Special Event Forms at least two weeks in advance of an event. If submitting for a large-scale event (50+ attendees), complete at least four three weeks in advance. |
To request support and room reservations for a special event at NCSSM-Morganton, start by submitting a Special Event Form. Before a form is submitted, an event host will need to consider the following items, when applicable:
Event Details (date, time, venue, headcount)
Catering Needs (budget, menu, dietary restrictions)
Facilities Requests (tables, chairs, room setup)
ITS Support (webinar, special guest WiFi network)
AV Preferences (microphones, screens, recording)
Campus Safety Assistance (unlocking doors, ADA parking)
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Send an acknowledgement that the form was received
Place a tentative hold on the calendar for requested spaces, if available
Coordinate a brief planning meeting with the event host to discuss the event details
Following the planning meeting, the Special Events Coordinator will complete the following logistics prior to event day.
Request any necessary leadership approval
Collaborate with departments (Catering, Facilities, ITS, AV, Campus Safety) for all requested needs
Coordinate and plan assistance for event, if necessary
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Please note: event logistics are completed through a streamlined process that is coordinated by our Special Events Coordinator. Please direct all event questions and updates to the Special Events Coordinator rather than individual campus departments. |
Special Event Planning on Campus (Hosted by External Organizations)
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Please submit Special Event Forms (External) at least four three weeks in advance. |
To request support and room reservations for a special event at NCSSM-Morganton, start by submitting a Special Event Form (External). Before a form is submitted, an event host will need to consider the following items, when applicable:
Event Details (date, time, venue, headcount)
Catering Needs (budget, menu, dietary restrictions)
Facilities Requests (tables, chairs, room setup)
ITS Support (webinar, special guest WiFi network)
AV Preferences (microphones, screens, recording)
Campus Safety Assistance (unlocking doors, ADA parking)
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Send an acknowledgement that the form was received
Request leadership approval
Place a tentative hold on the calendar for requested spaces, if available
Coordinate a brief planning meeting with the event host to discuss the event details
Following the planning meeting, the Special Events Coordinator will complete the following logistics prior to event day.
Confirm leadership approval
Confirm rental obligations
Collaborate with departments (Catering, Facilities, ITS, AV, Safety) for all requested needs
Coordinate and plan assistance for event
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Please note: event logistics are completed through a streamlined process that is coordinated by our Special Events Coordinator. Please direct all event questions and updates to the Special Events Coordinator rather than individual campus departments. |
Catering Requests
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Catering requests require at least two weeks notice, though four weeks is preferred. |
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