Space Reservation Requests on NCSSM-Morganton’s Campus
| Info |
|---|
Please submit Space Reservation Forms at least 48 hours in advance when possible. Employees have access to InSpace to book most conference rooms and meeting spaces themselves. This form The Space Reservation Form is intended for other spaces (like the AC Stairs Area, Amphitheater, The Barn, GH 4005, or GH 2nd Floor Lobby) the administrative team oversees. Please submit Space Reservation Forms at least 48 hours in advance when possible. |
Employees have the ability to reserve many spaces on campus through InSpace. To learn about using InSpace, visit the ITS Wiki. For spaces unavailable through InSpace, please utilize the Space Reservation Form.
...
Send an acknowledgement that the form was received
Place a tentative hold on the calendar for requested spaces, if available
Coordinate a brief planning meeting with the event host to discuss the event details
Following the planning meeting, the Special Events Coordinator will complete the following logistics prior to event day.
Request any necessary leadership approval
Collaborate with departments (Catering, Facilities, ITS, AV, Campus Safety) for all requested needs
Coordinate and plan assistance for event, if necessary
| Note |
|---|
Please note: event logistics are completed through a streamlined process that is coordinated by our Special Events Coordinator. Please direct all event questions and updates to the Special Events Coordinator rather than individual campus departments. |
Special Event Planning on Campus (Hosted by External Organizations)
...
Send an acknowledgement that the form was received
Request leadership approval
Place a tentative hold on the calendar for requested spaces, if available
Coordinate a brief planning meeting with the event host to discuss the event details
Following the planning meeting, the Special Events Coordinator will complete the following logistics prior to event day.
Confirm leadership approval
Confirm rental obligations
Collaborate with departments (Catering, Facilities, ITS, AV, Safety) for all requested needs
Coordinate and plan assistance for event
| Note |
|---|
Please note: event logistics are completed through a streamlined process that is coordinated by our Special Events Coordinator. Please direct all event questions and updates to the Special Events Coordinator rather than individual campus departments. |
Catering Requests
| Info |
|---|
Catering requests require at least two weeks notice, though four weeks is preferred. |
...