Space Reservation Requests on NCSSM-Morganton’s Campus
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Employees have the ability to reserve most conference rooms and meeting spaces on campus through InSpace. To learn about using InSpace, visit the ITS Wiki. The Space Reservation Form is intended for other spaces (like the AC Stairs Area, Amphitheater, The Barn, GH 4005, or GH 2nd Floor Lobby) that the administrative team oversees. Please submit Space Reservation Forms Form at least 48 hours in advance when possible. |
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The event host does not need any support from AV, ITS, Facilities, Catering, Campus Safety, or Special Events
The event host is requesting a space they don’t have access to reserve themselves through InSpace
Following the submission, the Special Events Coordinator will complete the following steps through Jira:
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Special Event Planning on Campus (Hosted by NCSSM Employees)
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Please submit Special Event Forms at least two weeks in advance of an event. If submitting for a large-scale event (50+ attendees), complete at least three weeks in advance. |
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Send an acknowledgement that the form was received
Place a tentative hold on the calendar for requested spaces, if available
Coordinate a brief planning meeting with the event host to discuss the event details
Following the planning meeting, the Special Events Coordinator will complete the following logistics prior to event day.
Request any necessary leadership approval
Collaborate with departments (Catering, Facilities, ITS, AV, Campus Safety) for all requested needs
Coordinate and plan assistance for event, if necessary
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Please noteNote: event Event logistics are completed through a streamlined process that is coordinated by our Special Events Coordinator. Please direct all event questions and updates to the Special Events Coordinator rather than individual campus departments. |
Special Event Planning on Campus (Hosted by External Organizations)
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Please submit Special Event Forms (External) at least three weeks in advance. |
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Send an acknowledgement that the form was received
Request leadership approval
Place a tentative hold on the calendar for requested spaces, if available
Coordinate a brief planning meeting with the event host to discuss the event details
Following the planning meeting, the Special Events Coordinator will complete the following logistics prior to event day.
Confirm leadership approval
Confirm rental obligations
Collaborate with departments (Catering, Facilities, ITS, AV, Safety) for all requested needs
Coordinate and plan assistance for event
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Please noteNote: event Event logistics are completed through a streamlined process that is coordinated by our Special Events Coordinator. Please direct all event questions and updates to the Special Events Coordinator rather than individual campus departments. |
Catering Requests
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Catering requests require at least two weeks notice, though four weeks is preferred. |
NCSSM employees and external organizations are not required to utilize catering services from our in-house catering team. However, the Administrative Operations team does recommend working with our in-house catering team based on their excellent service and variety of catering options.
There is not a separate form for catering requests. To request in-house catering or assistance with securing other catering on NCSSM-Morgantons’s campus, you need to complete a Special Event Form if you are an NCSSM employee or a Special Event Form (External) if you are with an external organization.
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The Special Events Coordinator will collaborate with the event host and Food Services Director throughout the process.
Note: Effective September 1, 2024, the updated Catering Guide will be in use.