This guide explains what Canvas grades how to report to BlackBaud when teaching an grades for NCSSM Connect (videoconference) coursecourses. Be sure to use the filter option in your gradebook to view the appropriate grading period for which you are reporting.
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Instructions:
Filter your Canvas course grade book by grading periods:
Go to the View menu.
Choose Filters >
Choose to filter by Grading Periods
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Use the “Apply Filters” function in the gradebook to filter by Grading Period
Click on the Apply Filters button in your gradebook.
Choose Grading Periods >
Select only the appropriate grading period for which you are reporting.
You can see the start date, end date, and closing date after each grading period name. (The closing date is the date after which no grades can be entered or edited in Canvas).
After applying filters, you should see the title of the grading period you are viewing grades for in the gradebook.
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Assignments are sorted into grading periods based on their due dates. Please ensure all graded assignments have due dates. If an assignment appears in the wrong grading period, simply edit the due date so it falls within the correct date range. Start and end dates for each grading period can be found by viewing the title of each grading period pull-down in the “Apply Filters” menu in the Canvas gradebook.  Each grading period is followed by the start date, end date, and then the closing date (after which grades can no longer be entered or edited in Canvas). This is the format: Grading Period: Start date - End date | Closing date For more information on grading periods, see this guide: NCSSM Connect Grade Period Weighting |
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Quarter 1 Progress Reports (4 weeks)
In Canvas:
Choose to view the first quarter grades by using the grading period pull-down menu in the Canvas course grade book.
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In BlackBaud, report “Apply Filters” button and choosing to filter only the first quarter grades.
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You will enter both number and letter grades from the total column in the Total grade column in Canvas into BlackBaud (see instructions below).
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In Blackbaud:
Begin by logging in to Blackbaud using your NCSSM credentials.
Make sure you are in the “Faculty” persona, and use the “Classes” dropdown to select each of the courses for grade entry.
From the course page, you can select the “grading” tab, which will take you to the grade entry screen for that course.
Once you are at the grade entry screen:
Enter the letter grade for each student with the pull-down menu in the Progress 1 column.
Enter the number grade for each student in
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each entry box in the Progress 1 column.
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This grade is used as a first quarter progress report by the students' home schools. |
To add a comment, click the add button in the comment column. Comments are required for grades of C-, D, or U.
You may add a general comment to all students in the class by using the “add to all” button at the top. The comment space is quite large and will accommodate listings of missed assignments etc. Comments will be sent with the student progress reports to the schools.
Once all of your grades and comments are entered, please select the review button beside each grade (or check the “Review All” button at the top of the column).
Your grades will save automatically.
Please note that checking the checkbox next to grade under the “Inc” column will delete the grade. Please do not check the “Inc” box.
If you have questions or run into any difficulties, please email registrar@ncssm.edu
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First Quarter Final Grade (8 weeks)
In Canvas:
Choose to view the first quarter grades by using the grading period pull-down menu in the Canvas course grade book.
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In BlackBaud, “Apply Filters” button and choosing to filter only the first quarter grades.
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You will report letter and number grades from the total column.
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This grade is treated as the first quarter final grade by the students' home schools. It is a cumulative grade for the first quarter. |
Reporting At 12 weeks:
Choose to view the second quarter grades by using the grading period pull-down menu in the Canvas course grade book.
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Report letter grades and number grades in BlackBaud.
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These grades are treated as second quarter progress reports by the students' home schools. These grades only include assignments due during the second quarter, and should not be a cumulative grade for the entire semester. |
Reporting At 16 weeks:
1. Report the 16 week grade
Choose to view the second quarter grades by using the grading period pull-down menu in the Canvas course grade book.
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Report letter grades and number grades for the 16 week grade.
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These grades are treated as the final second quarter grades by the students' home school. They should be cumulative only of the second quarter and not cumulative of the semester. |
Total column when entering grades in BlackBaud (see instructions below).
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In BlackBaud:
Begin by logging in to Blackbaud using your NCSSM credentials.
Make sure you are in the “Faculty” persona, and use the “Classes” dropdown to select each of the courses for grade entry.
From the course page, you can select the “grading” tab, which will take you to the grade entry screen for that course.
Once you are at the grade entry screen:
Enter the letter grade for each student with the pull-down menu in the Q1 column.
Enter the number grade for each student in each entry box in the Q1 column.
To add a comment, click the add button in the comment column. Comments are required for grades of C-, D, or U.
You may add a general comment to all students in the class by using the “add to all” button at the top. The comment space is quite large and will accommodate listings of missed assignments etc. Comments will be sent with the student progress reports to the schools.
Once all of your grades and comments are entered, please select the review button beside each grade (or check the “Review All” button at the top of the column).
Your grades will save automatically.
Please note that checking the checkbox next to grade under the “Inc” column will delete the grade. Please do not check the “Inc” box.
If you have questions or run into any difficulties, please email registrar@ncssm.edu
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Quarter 2 Progress Report (12 weeks)
You must enter the final grade for the first quarter once more, to take into account any updates (due to students turning in late work, etc.)
In Canvas:
You will be reporting grades for both the first and second grading period in Canvas.
Use the “Apply Filters” button in the Canvas gradebook to switch between grading periods. Ensure you are viewing either the first or second grading period when reporting grades, and not the option for “All Grading Periods.”
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In BlackBaud:
Begin by logging in to Blackbaud using your NCSSM credentials.
Make sure you are in the “Faculty” persona, and use the “Classes” dropdown to select each of the courses for grade entry.
From the course page, you can select the “grading” tab, which will take you to the grade entry screen for that course.
Enter First Quarter Final Grade
In Canvas:
Use the “Apply Filters” button the gradebook to view on the grades for the first grading period.
Record the number grade from the Canvas gradebook Total column in to BlackBaud (instructions below).
In BlackBaud:
At the grade entry screen in BlackBaud, enter the final grade for the first quarter into the Q1 column. (You must enter this grade even if it has not changed since the last grading report).
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Enter Second Quarter Grade
In Canvas:
Use the “Apply Filters” button in the Canvas gradebook to view only the second grading period grades.
Record the number grade from the Canvas gradebook Total column in to BlackBaud (instructions below).
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In BlackBaud:
Enter the Second Quarter number grade in the Progress 3 column.
Use the pull-down menu to record the Second Quarter letter grade in the Progress 3 column.
To add a comment, click the add button in the comment column. Comments are required for grades of C-, D, or U. (You may add a general comment to all students in the class by using the “add to all” button at the top. The comment space is quite large and will accommodate listings of missed assignments etc.) Comments will be sent with the student progress reports to the schools.
Once all of your grades and comments are entered, please select the review button beside each grade (or check the “Review All” button at the top of the column).
Your grades will save automatically.
Please note that checking the checkbox next to grade under the “Inc” column will delete the grade. Please do not check the “Inc” box.
If you have questions or run into any difficulties, please email registrar@ncssm.edu
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Final Course Grade (16 weeks)
In Canvas:
You will be reporting grades for both the first and second grading period in Canvas and the “All Grading Period” in the Canvas course gradebook.
You must enter the final grade for the first quarter once more, to take into account any updates (due to students turning in late work, etc.)
Use the “Apply Filter” button in the Canvas gradebook to switch between grading periods. Ensure you are viewing the correct grading period when entering grades.
...
In BlackBaud:
Begin by logging in to Blackbaud using your NCSSM credentials.
Make sure you are in the “Faculty” persona, and use the “Classes” dropdown to select each of the courses for grade entry.
From the course page, you can select the “grading” tab, which will take you to the grade entry screen for that course.
Enter First Quarter Final Grade
In Canvas:
Use the “Apply Filters” button in the Canvas gradebook to view only the first grading period.
Record the number grade from the Canvas gradebook Total column in to BlackBaud (instructions below).
In BlackBaud:
At the grade entry screen in BlackBaud, enter the final grade for the first quarter into the Q1 column. (You must enter this grade even if it has not changed since the last grading report).
...
Enter Second Quarter Grade
In Canvas:
Use the “Apply Filter” button in the Canvas gradebook to view only the second grading period.
Record the number grade from the Canvas gradebook Total column in to BlackBaud (instructions below).
In BlackBaud:
Enter the grade number from the second quarter Total column (Canvas) into the Q2 column in BlackBaud.
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Enter Final Exam Grade
In Canvas:
Choose to view the final exam grades by using the
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Report letter grades only in BlackBaud for the final exam grade.
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“Apply Filter” button to view only the Final Exam grading period.
Record the number grade from the Canvas gradebook Total column in to BlackBaud (instructions below).
In BlackBaud:
Enter the number grade for the final exam into the Final Exam column in BlackBaud.
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Enter the Final Course Grade
In Canvas:
Choose to view the final grade for All Grading Periods by using the grading period pull-down menu in the Canvas course grade book“Apply Filters” button.
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Record the numerical grade and letter grade in BlackBaud for the final course grade (instructions below).
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These grades are treated as the final course grade by the students' home schools. These numerical grades are cumulative of the entire semester.
The final course grade in Canvas is calculated by weighting each quarter as 40% and the final exam as 20% of the grade.
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In BlackBaud:
Enter the semester number grade in the S1 or S2 column (S1 is for Semester 1 and S2 is for Semester 2).
Use the pull-down menu to record the semester letter grade in the S1 or S2 column.
To add a comment, click the add button in the comment column. Comments are required for grades of C-, D, or U. (You may add a general comment to all students in the class by using the “add to all” button at the top. The comment space is quite large and will accommodate listings of missed assignments etc.) Comments will be sent with the student progress reports to the schools.
Once all of your grades and comments are entered, please select the review button beside each grade (or check the “Review All” button at the top of the column).
Your grades will save automatically.
Please note that checking the checkbox next to grade under the “Inc” column will delete the grade. Please do not check the “Inc” box.
If you have questions or run into any difficulties, please email registrar@ncssm.edu