Space Reservation Requests on NCSSM-Morganton’s Campus
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Employees have access to InSpace to book the ability to reserve most conference rooms and meeting spaces themselves. on campus through InSpace. To learn about using InSpace, visit the ITS Wiki. The Space Reservation Form is intended for other spaces (like the AC Stairs Area, Amphitheater, The Barn, GH 4005, or GH 2nd Floor Lobby) that the administrative team oversees. Please submit Space Reservation FormsForm at least 48 hours in advance when possible. |
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If you need to request a room reservation for a meeting or simple gathering, you may submit the Space Reservation Form. NCSSM employees and event hosts from external organizations are able to utilize the form. Please only complete this form if both of the following criteria are met:
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Send an acknowledgement that the form was received
Place a tentative hold on the calendar for requested spaces, if available
Coordinate a brief planning meeting with the event host to discuss the event details
Following the planning meeting, the Special Events Coordinator will complete the following logistics prior to event day.
Request any necessary leadership approval
Collaborate with departments (Catering, Facilities, ITS, AV, Campus Safety) for all requested needs
Coordinate and plan assistance for event, if necessary
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Note: Event logistics are completed through a streamlined process that is coordinated by our Special Events Coordinator. Please direct all event questions and updates to the Special Events Coordinator rather than individual campus departments. |
Special Event Planning on Campus (Hosted by External Organizations)
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Please submit Special Event Forms (External) at least three weeks in advance. |
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Send an acknowledgement that the form was received
Request leadership approval
Place a tentative hold on the calendar for requested spaces, if available
Coordinate a brief planning meeting with the event host to discuss the event details
Following the planning meeting, the Special Events Coordinator will complete the following logistics prior to event day.
Confirm leadership approval
Confirm rental obligations
Collaborate with departments (Catering, Facilities, ITS, AV, Safety) for all requested needs
Coordinate and plan assistance for event
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Note: Event logistics are completed through a streamlined process that is coordinated by our Special Events Coordinator. Please direct all event questions and updates to the Special Events Coordinator rather than individual campus departments. |
Catering Requests
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Catering requests require at least two weeks notice, though four weeks is preferred. |
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The Special Events Coordinator will collaborate with the event host and Food Services Director throughout the process.
Note: Effective September 1, 2024, the updated Catering Guide will be in use.