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Local travel is defined as travel that only requires a mileage reimbursement. If you are completing local travel, please submit a Travel Request.
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Types of Eligible NCSSM Travel:
Travel types do not have to be noted in your travel request, these travel types are only outlined to give you an idea of eligible NCSSM travel.
Local Travel - Travel that only requires mileage reimbursement. This particular travel will only require the Local Travel form, which does not need a Travel Authorization. You will be sent the form to sign at the completion of your trip.
In-State Travel
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Any travel
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that takes place within the state of North Carolina. In-state travel can include meal per diems, hotel arrangements, car rentals, conference registration, Uber reimbursements, etc.
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Out of State Travel - Any travel that takes place outside the state of North Carolina. Out-of-state travel can include meal per diems, hotel arrangements, car rentals,
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conference registration, Uber reimbursements, etc.
Cross Campus Travel - Travel that goes between the Morganton and Durham campus. You are eligible to request funding support from the Morganton Administrative account if you are: traveling between campuses or have approval from Kevin Baxter or Caroline Glover for any other request. All cross-campus travel should initially be charged to departmental budgets using their Morganton budget fund and their own departmental AMU when preparing travel authorizations or coding p-card expenses. A budget transfer request is required to obtain funding support from the Morganton Administrative account after travel is complete.
For all divisional budget funds, AMUs, etc. please review the NCSSM Active-Common Chart of Accounts from the Business Office.
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Steps for traveling:
Before: Submit a travel request form before your trip. All department travel requests are department-specific and can be found in the “Travel Request” section below.
After: Submit a https://ncssm.atlassian.net/servicedesk/customer/portal/14/group/39/create/
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Once the travel request is approved and authorized:
Travel and Personnel Associate will process the travel request form for necessary administrative and leadership approval.
Once travel is approved, the Travel and Personnel Associate will arrange all necessary travel accommodations, bookings or registrations and send confirmations to respective employee(s).
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While away on approved travel in North Carolina, employees should record all mileage accordingly and save receipts (not to be included: gas/food receipts) that may be necessary for travel reimbursements.
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163 ticket at the completion of your trip
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Travel Request
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A travel request is - An authorization for an employee (or guest) to travel using NCSSM State, Foundation, SCSSI or Grant funds. Travel may be requested for Local, In-State, or Out-of-State travel. See above for more details on each request. Requests should be submitted 3 weeks prior to travel. |
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https://ncssm.atlassian.net/servicedesk/customer/portal/14/group/39/create/ |
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What happens when I submit a travel request ticket….?
All Travel Requests are received, processed, and confirmed through the Travel & Personnel Associate
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Out-of-State Travel
Out-of-state travel is defined as any travel that takes place outside the state of North Carolina. To initiate a travel authorization for travel outside of North Carolina, employees should contact the Travel & Personnel Associate, jada.smith@ncssm.edu, directly. The Travel & Personnel Associate will coordinate a meeting with employees to discuss out of state travel details and next steps as appropriate. . Complete your specific department’s travel request form at least three weeks in advance of trip. This information is required in order to receive reimbursement for travel.
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Travel Completion
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A travel completion form is ALWAYS required for travel associated with NCSSM - A travel completion form will result in either: 1) eligible reimbursements to an employee or 2) an expense report tracking NCSSM funds |
Travel completion forms should be filled out immediately after travelers have returned from their authorized trip. Please be ready to provide any receipts and documents related to the specified travel for processing.
All employees can complete this process through the https://ncssm.atlassian.net/servicedesk/customer/portal/14/group/39/create/163 form. This form is not department-specific.
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What happens when I submit a travel completion form….?
All Travel Reimbursements/Expense Reports are received, processed, and confirmed through the Travel and Personnel Associate. If you would like to receive your reimbursements via direct deposit (not applicable to Foundation reimbursements), please go to Fiori and follow these instructions.
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