Local Travel
Local travel is defined as travel that only requires a mileage reimbursement. If you are completing local travel, please request a reimbursement through the Local Travel Reimbursement Form. No supporting travel documentation is needed to complete this form.
Please email the completed the Local Travel Reimbursement Form in PDF to Travel & Personnel Associate, Jada Smith, at jada.smith@ncssm.edu for processing. Reimbursement for local travel will come directly to the employee via check or direct deposit based on employee designation.
In State Travel
In-state travel is defined as any travel that takes place within the state of North Carolina. In-state travel can include meal per diems, hotel arrangements, car rentals, conference registration, Uber reimbursements, etc.
To request travel within the state of North Carolina, please complete the following steps:
Complete a travel authorization at least two weeks in advance of trip via the https://ncssm.atlassian.net/servicedesk/customer/portal/14/group/39/create/149 form. This authorization is required in order to receive reimbursement for travel within North Carolina. All Travel Requests are received, processed, and confirmed through the Travel & Personnel Associate.
Once the travel request is approved and authorized, the Travel and Personnel Associate will process the travel request form for necessary administrative and leadership approvals.
Once travel is approved, the Travel and Personnel Associate will arrange all necessary travel accommodations, bookings or registrations and send confirmations to respective employee(s).
While away on approved travel in North Carolina, employees should record all mileage accordingly and save receipts that may be necessary for travel reimbursements.
Once you return to campus after travel, complete the https://ncssm.atlassian.net/servicedesk/customer/portal/14/group/39/create/163 form to officially close out your trip and initatie reimbursement process. Once the https://ncssm.atlassian.net/servicedesk/customer/portal/14/group/39/create/163 form is submitted, the Travel & Personnel Associate will complete all respective paperwork and processes necessary for employee reimbursement.
Out-of-State Travel
Out-of-state travel is defined as any travel that takes place outside the state of North Carolina. To initiate a travel authorization for travel outside of North Carolina, employees should contact the Travel & Personnel Associate, Jada Smith at jada.smith@ncssm.edu directly. The Travel & Personnel Associate will coordinate a meeting with employees to discuss out of state travel details and next steps as appropriate.