Reservation Requests for Room on Campus
Please contact Lindsay Barrick directly for room reservation requests at least 48 hours in advance.
To request a room booking of any spaces at NCSSM-Morganton for NCSSM related events or needs, please contact Lindsay Barrick directly.
Following the submission of a request, the Special Events Coordinator will complete the following steps:
Send an acknowledgement of the room request
Ask any additional follow-up questions
Reserve the requested space under the requestor’s name on google calendar, if available
Send a calendar invitation to the room requestor with confirmed event details
If the requested space is not available, the Special Events Coordinator will suggest alternatives
Special Event Planning on Campus
Please submit Special Event Information Forms at least two weeks in advance of an event. If submitting for a large-scale event (50+ attendees), complete at least four weeks in advance.
To request support or rooms reservations for a special event at NCSSM-Morganton, start by submitting a Special Event Information Form.
Once the Special Event Information Form is completed and a request is generated, the Special Events Coordinator will complete the following steps:
Send an acknowledgement of the received request
Place a tentative hold on the calendar for requested spaces, if available
Coordinate a planning meeting with the event host. This step is required and essential to the special event planning process to moving forward in a timely manner. During the planning meeting, the following topics will be covered:
Potential headcount
Venue details and needs
Potential support from campus departments: ITS, facilities, safety, catering, etc.
Following the planning meeting, the Special Events Coordinator will complete the following logistics prior to event day.
Request necessary leadership approval
Work with campus departments (security, facilities, ITS, catering, etc.) for all requested needs
Coordinate and plan assistance for event if necessary
Please note: event logistics are completed through a streamlined process that is coordinated by our Special Events Coordinator. Please direct all event questions and updates to the Special Events Coordinator rather than individual campus departments.
Catering Requests
Submit all catering requests at least two weeks in advance, though four weeks is preferred.
NCSSM employees are not required to utilize catering services from our in-house catering team. However, the Administrative Operations team does recommend working with our in-house catering team based on their excellent service and variety of catering options.
To request in-house catering on NCSSM-Morganton’s campus, please complete the Catering Request Form.
If you need assistance with coordinating off-campus catering, please reach out to the Special Events Coordinator directly.
Once the Catering Request Form is submitted, the Special Events Coordinator will complete the following steps:
Send an acknowledgement of the received catering request
Discuss submitted request and determine Lexington’s (on campus catering partner) availability to meet the request
Coordinate a planning meeting with the event host. This step is required and essential to the special event planning process to moving forward in a timely manner. During the planning meeting, the following topics will be covered:
Potential headcount
Preferred menu
Dietary restrictions
Payment
After the planning meeting, the Special Events Coordinator with complete the following logistics to fulfill the approved catering order:
Send a quote and confirm final order with catering team (Lexington)
Coordinate catering to respective special event
Work with the catering team to ensure a final receipt of services is sent to the event host