Google eSignatures

Owned by Will Mack
Last updated: Oct 10, 2024
4 min read

Request electronic signatures and easily manage vendor agreements, customer contracts, stakeholder sign-off, and more – all without leaving Google Workspace. See more information at Electronic Signature for Online Documents | Google Workspace .

Prepare and Send A Document

You can only e-sign Google Docs or PDFs. You can add up to 10 signers to an eSignature request.

 

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  1. For a Google Document, do the following:

    1. Open it.

    2. Select Tools > eSignature.

  2. For a PDF that has been uploaded to Google Drive, do the following:

    1. Select the PDF in Google Drive.

    2. Right-click and select Share.

    3. Select eSignature.

  3. Select the signer. Note: If you only have one signer, they are selected by default.

  4. To add a new signer in a Google Doc:

    1. Under Insert Fields For, click the down arrow.

    2. Select Manage signers. It’ll open the Manage signers dialog.

    3. In the Manage signers dialog, click Add another signer, then type the name of the new signer and click Save.

  5. To add a new signer in Google Drive:

    1. Under Insert Fields For, click the down arrow.

    2. Select Add Signer. Note: It automatically added a new signer. (e.g. Signer 2, Signer 3, and so on)

  6. Drag one or more of the following fields to add to your document:

    • Signature

    • Initials

    • Name

    • Text field - Note: This field does not appear when e-signing a PDF.

    • Date signed

  7. To change the signer assignment in a Google Doc: Select an inserted field to open a popup below the field. You can find which signer the field is assigned to in that popup.

    1. Change the signer assignment by selecting the signer you want to use from the Assigned to dropdown list. Note: The fields match the color of the signer.

    2. (Optional) When you select a Text Field, you can add a description and select the font size in the popup.

Google Drive does not allow you to change the signer assignment for a field. You have to select the signer first and then insert the field.

  1. Click Request eSignature on the bottom of the right-hand column to send the sign request.

Sign A Document

  1. Open the email notification.

  2. Click the Open button in the email.

    • If you open the PDF file directly from Drive, to sign the document, click Sign.

  3. Click and complete any assigned fields. All assigned fields are required.

    • For signature fields, a dialog box appears prompting you to enter your full name and initials. This generates an electronic signature for your use. Click Adopt and sign.

  4. After you complete all required fields, click Mark Complete.

  5. Review and accept the Terms of Service.

  6. Click Agree & Continue.

  7. You will get an email after all other signers have signed it.