Organization of Google Groups

The two charts below illustrate the organization and hierarchy of the NCSSM mail groups. These groups and subgroups comprise the official enterprise-wide communication groups.

Contents

Employee Email Flow

 

The two groups named Allstaff@ncssm.edu or FacStaff@ncssm.edu were replaced by Employees@ncssm.edu. If you still see the older groups in your local group list, please delete them.

Student/Parent Email Flow

Group Permissions

Group properties are indicated by the group container shape:

  • Rectangle (e.g. Employees or Group Managers)

    • Post-Only Mail to the Faculty and Staff subgroups

  • Oval (e.g. Faculty or Staff):

    • Receive-Only from the Employees group and

    • Receive-Only from members of the respective subordinate groups

  • Rounded Rectangle (e.g. HR or Mathematics):

    • Post and Receive to any group inside the rounded rectangle containers

    • Post to the Faculty or Staff container oval from any of the respective subordinate groups

My Groups

To determine your group memberships:

  1. Go to the Groups icon in the top right corner of your email screen.

  2. Click the My Groups icon.

  3. Confirm that you are a member of at least one of the groups in the rounded rectangle container directly below Faculty or Staff groups.

The Employees group contains two sub-groups - Faculty and Staff. Mail addressed to the Employees group will expand to the Faculty and Staff groups and will then further expand to the department groups (e.g. Academic Programs or Business).

Using Groups

  • Group owners may choose to limit posting permissions.

    • To change post settings, please request the change through the IT Help Desk.

  • To request membership in the Group Managers group, please email your supervisor.

  • Mail can be addressed to groups using the friendly name (“Employees,” “Staff”); it is not necessary to know the group email address. Simply begin typing the group name in the TO: field.

Custom Groups

The official groups above comprise the groups that are involved in NCSSM’s bulk posts. In addition, the Custom groups below have been established for special function communications and collaboration.

Many of these groups are no longer active. Please advise if an inactive group can be removed from the directory list. In addition, each of the groups below needs an owner to maintain appropriate membership. Many groups may be better served by a local, rather than a global, group. Groups that are not associated with an owner might be removed.

  • Admissions Update: Lee Welper

  • Admission Update Online: Lee Welper

  • Admissions: Justin Fleming

  • Advisors

  • Alumni

  • Alumni Board

  • Alumni Scholarship

  • Alumni Social

  • American Studies

  • Academic Technology Committee

  • Chris Lee

  • Calculus

  • Canvas Support

  • Case

  • Central Stores: Chris Lee

  • Class Delegates

  • Classroom Teachers

  • Coaches - all sports: Greg Jarvis

  • Coaches - Fall: Greg Jarvis

  • Coaches - Spring: Greg Jarvis

  • Coaches - Winter: Greg Jarvis

  • Connections

  • Creative Services

  • Department Head

  • Department Facilitators

  • DIR

  • Direct Reports: Glenda Cruise

  • Data Management Group: Chris Lee

  • E-Approvers

  • E-Requisitioners

  • Equipment Procurement Committee: Chris Lee

  • EPA

  • Facilities Use

  • Financial Update

  • Food Drive

  • General Tech

  • Giving

  • Hearing Board

  • History/Social Studies and Literature Faculty

  • Instructional Council: Glenda Cruise

  • Internal Auditor: Chris Lee

  • Intramural Work Service

  • Library App Store

  • Mail Services

  • Multicultural Peer Counselors

  • My NCSSM Advisory Group: Justin Fleming

  • NCSSM Accounts Payable

  • NCSSM Purchasing

  • Need-Based Assistance

  • Online Admin

  • Online Faculty

  • Online Invites

  • Online Residential Coordinator

  • Orientation Committee

  • PCC

  • Precalculus

  • RLAs

  • SAAOs

  • Self Enroll Help

  • SLI On Call

  • Smart Bar: Justin Fleming

  • Smart Bar Senior Leaders: Justin Fleming

  • Smarties

  • SPA

  • Strategic Planning Team 2015-2016: Justin Fleming

  • Strategic Planning Team 2: Chris Lee

  • Step Up To Stem

  • Student Climate

  • Summer Bridge Program

  • Summer

  • Summer Bridge 2015

  • Summer Programs

  • Summer Ventures: Melissa Thibault

  • Sustainability Research

  • Visitor

  • World Language Faculty

  • Work Service Supervisors