Reserve a Vehicle
Here are the steps and best practices for reserving a vehicle at NCSSM-Durham. For more information about vehicles including using gas cards for fuel, what to do in an accident and full vehicle descriptions, see the vehicle use website.
Summary Video
https://www.loom.com/share/dddcb06f294644b0919b97707266b4ec
Vehicle Reservation Best Practices
It’s best to reserve vehicles at least 2 weeks in advance.
Please use your work email address to reserve vehicles. Don't use a shared calendar to reserve a vehicle.
Please add your name to the title and destination to the location field.
Please look at your reservation after you book it as a final check. Make sure you don’t have a line through the vehicle as shown on the left below. The vehicle should also show under the time right on your calendar. If you don’t see anything, this is an indication your vehicle is not reserved.
Steps to Reserve a Vehicle
Navigate to Calendar, using the app selection menu at the top-right while in any Google app (such as Gmail or Drive) or select Resource Reservations from the Employee Portal.
Click the Create button on the top-left or click and drag on the timeframe you would like to schedule your room or resource reservation.
At this point, you have two methods by which you can book a resource. Please use the appropriate instructions below, according to your preference:
Option 1: book a resource from within the pop-up window
On the event creation screen, click Add rooms, location, or conferencing.
Click Add rooms (includes vehicles).
Click the code for the building in which you would like to book your room (or DUR-VE for vehicles), or you may also type the room or resource you would like to book into the search box.
Select the resource you would like to book. Note that when you highlight the resource, information about that room or vehicle, such as capacity, requirements, and available technology (see top of the page), will appear. Click the resource to add the booking to your event.
Click the back arrow to return to your event settings.
You will see your booked room or vehicle in your event. If you need to remove this reservation, you can click the X to the right of it. Once you are satisfied with the name, time, and guest list of the event, click the Save button to complete your reservation.
Note: If you are booking a vehicle, you are also asked to please put your destination into the Add location field of your event. Please make sure to do so, that way Campus Safety staff will know where you are heading.
You can click the event in your calendar at any time to view the resource you have booked.
Option 2: book resource in the More options screen
On the event creation screen, click More options.
Select the Rooms tab on the right-hand side. You can then select the building in which you would like to book your room (or DUR-VE for vehicles), or you may also type the room or resource you would like to book into the search box. Click the resource to add the booking to your event.
You will see your booked room or vehicle in your event. Once you are satisfied with the name, time, and guest list of the event, click the Save button to complete your reservation.
Note: If you are booking a vehicle, you are also asked to please put your destination into the Add location field of your event. Please make sure to do so, that way Campus Safety and Security will know where you are heading.
You can click the event in your calendar at any time to view the resource you have booked.