Purchase & Payment Requisitions

All purchase and payment requests must be submitted through the correct form (noted below) and must contain accurate budget codes (State or Foundation) for your department, as well as the appropriate account code, vendor name, item/model #, name/description and quantities to be processed.

Please also attach any vendor quotes and/or special pricing from the vendor, to maintain consistency through the purchasing process.

State Funds Purchasing & Payments-(Department Specific)

If at all possible, NCSSM prefers to complete purchases through E-Procurement using Purchase Orders (PO) rather than P-Cards or Check Requests. All invoices with Purchase Order Numbers should be sent to accountspayable@ncssm.edu and/or emailed to me at: david.lambert@ncssm.edu. All others invoices should be uploaded to the appropriate request form for check request processing. *If assistance is required in this process https://ncssm.atlassian.net/servicedesk/customer/portal/19/create/179

If you are submitting a Purchase Request, please verify if there is a State Term Contract (STC) and STC vendor who provides the necessary products. Please contact david.lambert@ncssm.edu for an updated list of STC vendors for your required purchase.
If there is no STC, please verify the vendor is active in the state vendor portal.
Request a quote from vendor(s). *If pricing exceed $5,000, please provide at least three separate vendor quotes listing your top selection. *If pricing exceeds $25,000, the item must go out for a formal bid.
Purchases through online or local vendors- (P-card)- please attach link to website shopping cart. If you cannot attach cart, please attach link to website and complete the form with request information.
If you are submitting a Check Requests, please make sure the Vendor has supplied an invoice and that the invoice has been reviewed and approved by Program Manager/Director/Dean. Please complete the form selecting the appropriate budget codes, the check request button and attaching the invoice.

*If assistance is required in this process https://ncssm.atlassian.net/servicedesk/customer/portal/19/create/179 of the Purchasing Coordinator.

Department Specific Forms:

https://ncssm.atlassian.net/servicedesk/customer/portal/19/create/217

https://ncssm.atlassian.net/servicedesk/customer/portal/19/create/234

https://ncssm.atlassian.net/servicedesk/customer/portal/19/create/242

https://ncssm.atlassian.net/servicedesk/customer/portal/19/create/243

https://ncssm.atlassian.net/servicedesk/customer/portal/19/create/245

https://ncssm.atlassian.net/servicedesk/customer/portal/19/create/236

https://ncssm.atlassian.net/servicedesk/customer/portal/19/create/246

https://ncssm.atlassian.net/servicedesk/customer/portal/19/create/229

https://ncssm.atlassian.net/servicedesk/customer/portal/19/create/222

https://ncssm.atlassian.net/servicedesk/customer/portal/19/create/223

https://ncssm.atlassian.net/servicedesk/customer/portal/19/create/224

https://ncssm.atlassian.net/servicedesk/customer/portal/19/create/225

https://ncssm.atlassian.net/servicedesk/customer/portal/19/create/226

https://ncssm.atlassian.net/servicedesk/customer/portal/19/create/247

https://ncssm.atlassian.net/servicedesk/customer/portal/19/create/227

https://ncssm.atlassian.net/servicedesk/customer/portal/19/create/228

https://ncssm.atlassian.net/servicedesk/customer/portal/19/create/231

https://ncssm.atlassian.net/servicedesk/customer/portal/19/create/244

https://ncssm.atlassian.net/servicedesk/customer/portal/19/create/230

https://ncssm.atlassian.net/servicedesk/customer/portal/19/create/221

https://ncssm.atlassian.net/servicedesk/customer/portal/19/create/232

https://ncssm.atlassian.net/servicedesk/customer/portal/19/create/233

https://ncssm.atlassian.net/servicedesk/customer/portal/19/create/252

Need additional information before submitting? https://ncssm.atlassian.net/servicedesk/customer/portal/19/create/179

Foundation Funds

Foundation Fund Purchase or Payment

Purchases and/or Payments using Foundation funding.
Select the attached request form
In the request, complete the form with all the required information, including any invoice, quote, or website/shopping cart links that you wish to make a payment for or items to purchase.

*If assistance is required in this process https://ncssm.atlassian.net/servicedesk/customer/portal/19/create/179

https://ncssm.atlassian.net/servicedesk/customer/portal/19/create/220

https://ncssm.atlassian.net/servicedesk/customer/portal/19/create/586

Capital Project Fund

Capital Project Invoices

To submit a capital project check request please make sure:

Work has already been completed.
Vendor has supplied an invoice to you.
Invoice has been reviewed and approved by Chancellor/Vice Chancellor/Director

If all of the following steps are complete, please with all the required budget information for funds distribution to necessary parties.

*If assistance is required in this process https://ncssm.atlassian.net/servicedesk/customer/portal/19/create/179

https://ncssm.atlassian.net/servicedesk/customer/portal/21/create/205