This guide explains how students can use embedded tools in Canvas to convert pdf, ppt, and doc files into more accessible versions that will function with screen readers and text-to-speech tools.

The importance of accessible file formats in Canvas

In Canvas courses, you might come across files that are incompatible with text-to-speech or screen reader software. A simple way to check if a file is in an accessible format is to use your cursor to attempt highlighting any words within the document. If you can successfully highlight text, it indicates that the file is readable by speech-to-text software. Conversely, if you are unable to highlight any text, it is likely that the document is a scan and cannot be processed by text-to-speech software.

There is a simple method you can use to generate accessible versions of files within Canvas.

Utilizing UDOIT for Generating Alternative File Formats

In Canvas, certain files will feature a downward-facing arrow icon next to them. By clicking this button, you can request alternative formats of the file or view any formats that have previously been requested by other students. You may see this arrow next to files within modules or next to links to files within Canvas pages or assignments.

After clicking the alternative file button, you will have a choice of what type of file you wish to request. For most uses, we recommend choosing the Optimized PDF option, as this will generate a file that retains all original formatting but can be read by a screen reader or text-to-speech software.

Once the Optimized PDF is generated, you can highlight text in the document, right-click and choose to have your computer’s operating system read the text to you. You can also open the pdf in Microsoft Edge Browser and use the built-in tools to listen to the document read aloud.

You can also use the UDOIT drop-down menu to request an MP3 audio file of a document.