TidyUp
TidyUP is a fast and easy way to check for and delete unused files, folders, and pages in Canvas.
The link to TidyUp that appears in each Canvas course main menu is only visible to teachers and admins. It is not visible to students, so there is no need to hide it.
Introduction Video
Training Videos
User Guides
Known Issues
Due to Canvas limitations, TidyUP will not recognize files as in use if they are stored only in a question bank. We've come up with a few best practices to avoid accidentally deleting these files.
Have faculty members run the tool in their own courses.
Faculty should know if quizzes are pulled from question banks stored in the course.
Create a naming convention for Quiz Banks
Adding a prefix such as QB to the beginning of a question bank file name makes it easily recognizable.
Embed question bank files in a locked or unpublished page or quiz.
Embedding the files in a locked or unpublished page will make the files appear as "in use."
Store question banks outside of the course.
TidyUP will not scan files stored outside of the course being scanned. This means files drawn from external question banks housed in institutional, publisher, or other courses will not be deleted.
Store question bank files in a recognizable folder.
While this feature has not been deployed yet, the ability to ignore specific folders when running TidyUP is in development. Encourage faculty to start storing question bank files in a unique folder now to make it even easier once this feature is released.